Bidding & Procurement


The City of Glasgow, Kentucky, Department of Public Works is submitting a Request for Proposals for Engineering & Related Services. This is an RFP and not an invitation to bid, although price is important, other factors will be considered pursuant to the selection criteria in this RFP. Engineering & Related Services RFP 10 pages

This advertisement has generally described the services being sought; however, a RFP package containing the application, instructions, specifications, and other pertinent data can be obtained from https://www.cityofglasgow.org/bidding_and_procurement/index.php link or request a copy at Glasgow City Hall, 126 East Public Square, Glasgow, Kentucky 42141, Monday through Friday, between the hours of 7:30 AM and 4:30 PM. The offeror must read and understand the contents of this solicitation and agree to furnish any or all the items listed, subject to all instructions, conditions, specifications, and attachments hereto. The offeror affirms to the City of Glasgow the ability to meet all requirements and further affirms that the work will be done in compliance with all Federal, State and Local Codes, Ordinances, and Regulations.

All proposals must be in writing, in the format outlined in the RFP, signed, and dated by an authorized agent, sealed in an envelope, and must be received at Glasgow City Hall, 126 East Public Square, Glasgow, KY 42141, before bid opening date October 25, 2021, at 3:00 p.m. Local Time.

Prospective Engineers point of contact is Roger Simmons, Public Works Superintendent 270-651-5977 or cogstsupt@glasgow-ky.com

The City of Glasgow Department of Public Works reserves the right to reject any and all proposals and to waive any formalities.

Dear Design-Builders:

The City of Glasgow, in conjunction with the Downtown Park Steering Committee (“Selection Committee”), (collectively, the “City”), invites you to submit a Design-Build Proposal for a planned Downtown Amphitheater Farmers Market Pavilion in Glasgow, Kentucky. This is an RFP and not an invitation to bid, and although price is important, other factors will be considered pursuant to the selection criteria in this RFP.

It is the intent of the City to select a DB based on the qualifications of the team, technical
proposal, and cost proposal. The contract will be made with the City of Glasgow. AIA design-build contract A141, Standard Form of Agreement Between Owner and Design-Builder, as modified, will be used as the contract for the project.

Included in this Request for Proposal are the following documents:
Section A – Project Information
Section B – Scope of Services
Section C – Proposal Guidelines
Section D – Proposal Form
Section E – List of Construction Documents
Section F – Contract Form, subject to modifications
Section G – Insurance Requirements
Section H – Project Schedule
Section I – Selection and Evaluation Process
Section J – Additional Information

Proposals are due to the Glasgow City Hall at 126 East Public Square, Glasgow, Kentucky 42141 no later than October 15, 2021 at 4:00 p.m. CDT. Your Proposal shall follow the guidelines as outlined in the enclosed documents. Direct all questions to Wes Simpson at downtownglasgowpark@gmail.com by COB October 1, 2021. Answers and/or final addenda will be issued to all interested parties by COB October 8, 2021.

Thank you in advance for your interest in this project.

2021 09 07 Glasgow Downtown Amphitheater Farmers Market RFP
2021 09 07 Standard Form of Agreement Attachment C
2021 10 05 Addendum 1 to Glasgow Downtown Amphitheater Farmers Market RFP

Landfill Closure Cap Construction

Sealed bids for the Landfill Closure Cap Construction will be received at Glasgow City Hall, Office of the Mayor, 126 East Public Square, Glasgow, Kentucky 42141 until 2:00 pm local time, September 14, 2021, and then publicly opened and read aloud.

The program of work for which bids are to be submitted consists of, but is not limited to, the following: Landfill Closure Cap Construction. The work is shown on the Drawings and described in the Specifications.

The Contract Time allotted for the completion of this Contract is 180 consecutive calendar days. The Work for this Project is located at Glasgow Regional Landfill, 400 Glen Garry Road, Glasgow, Kentucky 42141. Drawings, Specifications and Contract Documents may be examined at:

Nesbitt Engineering, Inc., 227 North Upper Street, Lexington, Kentucky 40507

Glasgow Regional Landfill Office, 400 Glen Garry Road, Glasgow, Kentucky 42141

Lynn Imaging Plan Room, 328 Old East Vine Street, Lexington, Kentucky 40507

Copies of the Drawings in standard size, the Specifications and Contract Documents may be obtained from the office of Lynn Blueprint and Supply Company, 328 Old East Vine Street, Lexington, Kentucky, 40507. Phone 859-255-1021, upon receipt of a non-refundable amount of $100 for each complete set of documents.

A Pre-Bid Conference will be held at the Glasgow Regional Landfill Offices, 400 Glen Garry Road, Glasgow, Kentucky 42141 on September 2, 2021, at 1:00 p.m. local time. This is a mandatory Pre-Bid conference.

Questions concerning the project will be accepted until the end of business on September 8, 2021, and final addendums will be issued no later than September 10, 2021.

Prevailing wage rates do not apply for this project. No Bidder may withdraw his Bid within ninety (90) days after the actual date of bid opening.

Bidders on this work will be required to comply with Title VI of the Civil Rights Act of 1964, the Anti-Kickback Act, and the Contract Work Hours Standard Act.

Bidder is hereby notified of requirement for “Affirmative Action to Ensure Equal Employment Opportunity” (Executive Order No. 11246), Section 3, Segregated Facility, and Section 109 and Executive Order No. 11375 and any amendments or supplements to these Executive Orders.

Bidders must certify they do not and will not maintain or provide for their employees any facilities that are segregated or based on race, color, creed, or national origin.

Minorities and small businesses are encouraged to submit bids on this project.

The City of Glasgow reserves the right to waive any bidding informalities and to reject any or all bids, for any reason deemed advisable.

The sealed bid for this Project shall be clearly marked on the outside of the envelope: “Sealed bids for Landfill Closure Cap Construction”. The bid may be mailed to City of Glasgow, 126 East Public Square, Glasgow, Kentucky 42141. A certified check or Bid Bond payable to City of Glasgow, Kentucky in the amount of five (5) percent of the Bid shall accompany the Bid.
P:\Glasgow\1031-31\-03 Design\Specs\Contract\Advertisement GH.doc


Notice is hereby given that City of Glasgow – Glasgow Fire Dept.  is selling through the acceptance of sealed bids – a sale of surplus items per Resolution No. 2021-2503. Items to be listed and sold by sealed bids.  Items may be viewed at GFD Station 2, 130 Cross Street, Glasgow, KY 42141 from 8 a.m. – 4 p.m. on August 10, 11 & 12 or August 17, 18 & 19, 2021.

The description and official bid documents of surplus items is available on the City of Glasgow website https://www.cityofglasgow.org/bidding_and_procurement/index.php or available at Glasgow City Hall.
Glasgow Fire Dept. Sale of Surplus Items Bidding Documents

Official Forms/Bids must be returned to Glasgow City Hall, Office of the Mayor, 126 East Public Square, Glasgow, Ky. 42141 by bid opening date of Monday, August 23, 2021 at 4:00 p.m. local time.

The City of Glasgow reserves the right to reject any or all bids and waive any formalities. All items are being offered “as is.” It is the responsibility of the bidder to inspect these items before submitting a bid.

In compliance with the above, the undersigned offers and agrees, if this bid is accepted, to furnish any and all of the items upon which prices are quoted, at the price set opposite each item, delivered at the designated point(s) within the time specified in the schedule. Items on bid are exempt from federal excise tax and Kentucky sales and use tax. Title shall pass to the City of Glasgow upon actual receipt and acceptance of the items. In the event there is a discrepancy between the unit price and the extended price, the unit price shall govern.

Procurement: City of Glasgow does abide by Residential Bidder Preference per KRS 45A.490 - .494: KAR 5:400. This is designed to give in-state bidders an advantage against out-of-state bidders whose states have own bidder preference laws. Prior to awarding a contract, City of Glasgow must provide a preference to resident bidders of KY against non-resident bidders, IF those non-resident bidders are registered in a state that gives or requires its own residential bidder preference. Preference must be equal to preference given or required by state of non-resident bidder. If tie between resident and non-resident, preference must go to resident.